· Requires a university degree in Accounting/Business Administration or any related course.
· Requires at least two to four years of experience in Administration/purchasing.
· Must be able to exercise good judgment in order to set priorities.
· Good knowledge and understanding of the contractual terms, conditions and requirements and the particular job to be performed by the Contractor
· Find reliable sources to supply goods and services
· Contact suppliers to obtain information on price, quality and delivery capabilities for goods and services required.
· Check supplier operations at point of supply or on site
· Procure capital items / consumables in accordance with company policy
· Customs duty processing and ensuring payment made on time with payables
· Tracking of Cargotec Kalmar and Liebherr invoices and ensuring payments are made before due date as per payment terms of our frame Agreement;
· Weekly report on status of purchase orders with the CFO
· Updating the procurement plan/savings for the year so far on Ariba for Regional Managers to see
· Checking the invoiced rates of freight forwards against agreed rates
· Processing of import permit letter for SONCAP exemption for smooth process for sea freight shipment
· Sending bi-weekly reports to freight forwards and internal user departments on shipment processing and status of purchase orders
· Preparing monthly purchase requisition, purchase order and goods received report to finance manager
· Tracking and processing container deposit refunds
· Ensuring Frame agreements are adhered to
· Process departmental purchase requests and ensure adherence to user department requirement
· Prepare periodic reconciliation of purchased items
· Review requisitions submitted by departments to determine proper pricing and quality control
· Place orders for purchases and ensure proper follow up for timely delivery
· Conduct / prepare periodic market survey / reports for price comparison
· Perform other duties as assigned from time to time
· Processing and tracking of form M for shipments
· Ensuring DHL invoices are paid on time to avoid withholding of our shipments
Method of Application
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