Job Description:
Liaise with Finance Expenditure to ensure payments to third party
suppliers in relation to expenses of the Exec’s office.
Proactively manage the assigned executive’s diary, and seamlessly plan his/her itinerary, schedule and meetings.
Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.
Proactively manage the assigned executive’s diary, and seamlessly plan his/her itinerary, schedule and meetings.
Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.
Develop and maintain an efficient documentation and filing (electronic and
hard) process.
Manage sensitive matters and information regarding peculiar issues within the department.
Prepare meeting/conference logistics and host visitors on behalf of the Executive.
Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
Cross-examine documents for Exec’s review to ensure quality control and compliance to MTNN policies.
Collate monthly activity reports from the different units within the assigned department for the Exec’s review.
Perform quality control checks on assigned Exec’s presentations, to ensure proper formatting and elimination of errors.
Respond to customer queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.
Process all requisitions for the assigned Exec’s office.
Job Conditions:
Manage sensitive matters and information regarding peculiar issues within the department.
Prepare meeting/conference logistics and host visitors on behalf of the Executive.
Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
Cross-examine documents for Exec’s review to ensure quality control and compliance to MTNN policies.
Collate monthly activity reports from the different units within the assigned department for the Exec’s review.
Perform quality control checks on assigned Exec’s presentations, to ensure proper formatting and elimination of errors.
Respond to customer queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.
Process all requisitions for the assigned Exec’s office.
Job Conditions:
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Normal MTNN working conditions May be required to
work extended hours Open office plan
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Required Skills:
A good first degree preferably in Secretarial Administration
4 years’ experience in an administrative capacity in a reputable company.
Experience in administrative support for a top management personnel of a reputable company, with local and international operations
Training:
Customer care/focus.
Effective communication skills.
Effective business writing skills.
Finance for non-finance persons.
Basic Accounting.
General Office administration and performance standards.
Microsoft Office suite
IFS Training
Department specific applications
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