GB JOBS: Latest Vacancy At Fan Milk Plc

PURPOSE

·                     Assist Head of technical services with daily reports from all sections in the department.

·                     Provide administrative support to Engineering staff.

·                     Maintain and update documents of Engineering staff, Equipment, projects etc.

·                     Taking down minutes of meeting and circulating to all concerned.      
 

·                     Updating all EWO (engineering work order) records and replying all concerned departments of action taken.

·                     Keeping of accurate data of staff with respect to shift plan, uniforms and remuneration.

·                     Assist Admin and Accounts for all payments related to overtime, other allowances and payment vouchers.

·                     Arrange and facilitate travel, accommodation and meetings etc for Engineering Department.

·                     Maintaining Vehicle Log Book of Drivers and computing mileage of vehicles.

·                     Maintaining clients database/use of Navision.   

·                     Draw-up Agenda for meeting after due consultation

·                     Acting in capacity of Maintenance Coordinator on his absent.

·                     Attend to visitors and shedule appointments for HTS or other section Heads.

 
PRINCIPAL ACCOUNTABILITIES
(IPE Factors: Impact & Innovation) 

·                     Information sharing with HTS about all technical issues within department and EWO follow up.

·                     Develop system of communication with staff within the department and other departments for update and make reports.

·                     Managing calendars (internal & external), scheduling meetings, screening and handling office communications, and directing visitors and other administrative office procedures as appropriate.

Accountabilities

·                     Safe keeping of records and information in engineering department.

·                     Record correct accounting and reporting attendance and overtime.

·                      Conduct effective research to support technical projects.

·                     Software usage relevant to job duties will be evaluated.

CRITICAL QUALIFICATIONS/SKILLS/EXPERIENCE
(IPE Factor: Knowledge)
 

·                     Technical Admin Assistant should possess any qualified degree or related field.

·                     Should possess a minimum of 1-2 years of relevant experience.

·                     Must have Administrative skills and be able to work under pressure.

·                     Must be flexible, proactive, responsible, and demonstrate an ability to be a self-starter and get the job done.

·                     Possess ability to learn fast.

·                     Good telephone, writing and communication skills.

·                     Proficiency in IT skills (Ms Word, Ms Excel and Ms Outlook).

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